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The legal document management is the process of collecting, storing, editing, presentation, preparation, numbering, copying, scanning and summarizing documents submitted pursuant to a court case. Even brief legal actions generate reams of paper that must be managed.

From inception to completion of legal proceedings, all documents related to a case must be organized and aggregated, and this is what is commonly known as the document management legal. The legal documents should also be accessible and filed in a system that allows a lawyer to locate the document we need, but did not know that that document would be needed when it was revised and submitted originally.

The core of any judicial process is a test. The documents are often a crucial test, especially in a civil case. It is no stranger to the registration of a legal process can generate thousands of pages of documents that need to be reviewed to determine its probative value, and that is why the legal document management plays a key role. Lawyers are responsible not only for the management of normal procedures surrounding a case, such as writings and correspondence, but also must implement and maintain a system of review and the use of the documents produced through legal requests.

The legal document management is largely related to the management of massive production of documents that are part of complex civil litigation. It also deals with the ordinary management of paperwork associated with a case. There is a whole industry of companies that provide services to law firms to help store, copy, scan, digitize and create document databases and search indexes through specialized programs for document management.

The normal cycle of complex litigation document management includes the collection of the categorization of documents, the numbering of each page and scanning into a digital database, executing a program of optical character recognition on documents to create an index of search, copy of documents to create working groups, and creating presentations of relevant material.

The use of a computer system is essential in document management and can be implemented through a commercial software package that creates document databases and search indexes. This allows a lawyer to conduct a search of all text contained in all documents. If a problem arises at trial, the documents can be searched at any time to determine if there is anything relevant content therein. This is why document management is very important in legal proceedings.

Large law firms and legal offices usually assigned a specially trained person to develop the legal document management. The case manager oversees a team of legal assistants to move documents through the system of company documents. Although the digitization of documents is a fundamental part of that can make a significant discovery in the case, maintaining an orderly and accessible records, copies and working together in boxes of documents and folders are still needed in case document management software should fail for any reason.

Source: http://adsgroundcare.com/small-business/legal-document-management/193.htm

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